1. Who we are:
We are Peter O’Connor & Son Solicitors of Wyse House, Adelphi Quay, Waterford. You can contact us at this address by post or by email at firstname.lastname@example.org.
Our data protection representative is Paul Murran, he can be contacted at email@example.com or 051 320315.
2. Why we process your data, the lawful basis for processing your data and who we share it with
A. For people who view and interact with our website, we process data:
- to respond to your query when sent through our ‘contact us’ form
The legal basis for this processing is our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firm’s legal services.
We share this data with our client relationship management system provider. They may only process this data for the purpose of providing us with their services, and no other purpose. We will retain this data for no longer than is necessary or permitted under applicable legislation.
B. For our potential clients, we process data:
- in order to market the services of our firm The legal basis for the processing of this data is processing is necessary for the purpose of the legitimate interests of our firm in promoting our services. We will retain this data for as long as is permitted or required under applicable legislation.
C. For solicitors and barristers that we liaise with on client matters, we process data:
- In order to liaise with you about our client matters
The legal basis for the processing of this data is processing is necessary for the purposes of the legitimate interests pursued by our firm in representing our clients.
We share the information you provide with our practice management system in order to store your contact information with our client file. We may also send you emails through our email service provider. We will retain this data for as long as is permitted or required by any applicable legislation.
D. For job applicants to the firm, we process data:
- to recruit new employees
- to ascertain your suitability for a specific role
The legal basis for this processing is processing is necessary for the purpose of the legitimate interests of our firm in recruiting new staff. Please see the privacy notice in the job advertisement for further information about how we process applicant data. We share the information you provide in your application with our contracted recruiter in order to make a shortlist of candidates. This recruiter is not permitted to use this data other than on our behalf. We may also send you emails about your application through our email service provider. Unsuccessful applications are destroyed after 12 months.
3. Transfers of data outside the European Economic Area
We transfer data relating to our legal services through an encryption data storage and transfer service named Tresorit, located within the EU. The safeguards we have put in place for this transfer is to enter into European Commission approved standard contractual clauses with the provider.
4. Information received from third parties and the source of that data
In some cases we may need to obtain data from third parties that is essential to your case e.g. the Property Registration Authority, Revenue Commissioners etc. The legal basis for this data processing is that it is necessary for the purposes of the legitimate interests pursued by our firm in representing our clients.
5. Your rights relating to personal data
You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:
- Right to access the data – you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
- Right to rectification- you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
- Right to erasure – you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
- Right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
- Right to data portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.
In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice. If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal. If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation. You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.
6. Requirement to process personal data
Examples of Cookies we use:
- Session Cookies. We use Session Cookies to operate our Service.
- Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
- Security Cookies. We use Security Cookies for security purposes.
7. Automated decision-making and profiling
We do not use any personal data for the purpose of automated decision-making or profiling.